WORKPLACE POSTING DEADLINE! EMPLOYERS, POST THOSE WORKPLACE INJURY/ILLNESS SUMMARIES BY FEBRUARY 1
This is our yearly friendly reminder to California employers to post their 2025 annual summary of work-related injuries and illnesses by February 1, 2026, on Form 300A, to remain posted through April 30, 2026.
Worksite postings are due February 1:
· The annual summary must be placed in a visible and easily accessible area at each worksite so that workers are informed of all work-related injuries and illnesses from the previous year.
· Form 300A must be posted EVEN IF NO WORKPLACE INJURIES OR ILLNESSES OCCURRED.
· Current and former employees and their representatives may request a copy of the summary or the log.
· Accessing the form: Instructions and form templates are available for download from Cal/OSHA’s Record Keeping Overview.
Which employers must report?
All employers covered by the California Occupational Safety and Health Act are covered by the provisions of Article 2 (Title 8, §§14300 through 14300.48 of the California Code of Regulations). However, because of the partial exemptions provided by Sections 14300.1 and 14300.2, many employers do not have to keep OSHA injury and illness records unless they are asked in writing to do so by OSHA, the Bureau of Labor Statistics (BLS), or a state agency operating under the authority of OSHA or the BLS. For example, employers with 10 or fewer employees and establishments in certain industry classifications listed in Section 14300.2, Appendix A, are partially exempt from keeping Cal/OSHA injury and illness records.
· Number of employees (Section 14300.1)
o If your company had ten (10) or fewer employees at all times during the last calendar year, you do not need to keep Cal/OSHA injury and illness records unless OSHA or the BLS informs you in writing that you must keep records under the provisions of Section 14300.41 or Section 14300.42. However, all employers must continue to file reports of occupational injuries and illnesses with the Division of Labor Statistics and Research as required by Article 1 of this subchapter, and to immediately report to the Division of Occupational Safety and Health any workplace incident that results in serious injury or illness, or death, as required by Title 8 Section 342.
o If your company had more than ten (10) employees at any time during the last calendar year, you must keep Cal/OSHA injury and illness records unless your establishment is classified as a partially exempt industry under Section 14300.2.
· Type of business establishment (Section 14300.2)
o If you are an employer and your business establishment is classified in a specific industry group listed in Table 1 in Appendix A of Section 14300.2, you do not need to keep Cal/OSHA injury and illness records required by Article 2 unless the government asks you to keep the records under Section 14300.41 or Section 14300.42. However, all employers must report to the Division of Occupational Safety and Health any workplace incident that results in a serious injury or illness, or death, as required at Title 8 Section 342.
o If one or more of your establishments are classified in a non-exempt industry, you must keep Cal/OSHA injury and illness records required by Article 2 for all such establishments except those partially exempted because of size under Section 14300.1.
Electronic submissions are due March 2:
Many employers in California must also comply with electronic submission of workplace injury and illness records requirements by March 2 each year:
· All establishments with 250 or more employees, unless specifically exempted by section 14300.2 of title 8 of the California Code of Regulations.
· Establishments with 20 to 249 employees in the specific industries listed in Appendix H of Cal/OSHA's regulations regarding occupational injury and illness records.
What constitutes a recordable illness (see Title 8, §§14300 through 14300.48 of the California Code of Regulations):
· Must be work-related
· Must result in one of the following:
o Death
o Days away from work
o Restricted work or transfer to another job
o Medical treatment beyond first aid
o Loss of consciousness
o A significant injury or illness diagnosed by a physician or other licensed health care professional.
· Work-related COVID-19 fatalities or illnesses must be recorded like any other occupational illness. If a work-related COVID-19 case meets one of these criteria, then covered employers in California must record the case on their 300, 300A and 301 or equivalent forms.
