Employer Alert: February 1 Deadline for Posting Workplace Injuries/Illnesses

Last Updated 2/1/2024

Posting deadline is February 1, 2024: February 1, 2024, is this year’s deadline for employers to post their 2023 annual summary of work-related injuries and illnesses, including COVID-19. As you likely already know, employers with 11 or more employees in the previous year are required to post the Form 300A summary from February 1 through April 30 in a visible and easily accessible area at each worksite. This alerts workers to work-related injuries and illnesses from the previous year. Posting Form 300A is required even if no workplace injuries occurred. 

You can find the instructions and form templates on the Cal/OSHA website under Record Keeping Overview. Form 300 is for logging recordable injuries, form 301 is for collecting details and form 300A is the annual summary form. All three forms are available in various downloadable formats with instructions on the Cal/OSHA publications page.

Current and former employees and their representatives may request a copy of the summary or the log. 

Electronic submission deadline is March 2, 2024: March 2 is another deadline for many employers in California for electronic submission of workplace injury and illness records. You can visit the Cal/OSHA website for information on which employers are required to submit electronic reports. In brief, employers in California that have establishments meeting one of the requirements below are required annually to electronically submit Form 300A injury and illness data for the previous calendar year:

Federal OSHA's Injury Tracking Application website has information and instructions on electronic submission.

What entails a recordable injury or illness? The injury or illness must be work-related and result in one of the following: 

  • Death 
  • Days away from work 
  • Restricted work or transfer to another job 
  • Medical treatment beyond first aid 
  • Loss of consciousness 
  • A significant injury or illness diagnosed by a physician or other licensed health care professional. 

Employers that are required to record work-related fatalities, injuries and illnesses must record a work-related COVID-19 fatality or illness like any other occupational illness. If a work-related COVID-19 case meets one of these criteria, then covered employers in California must record the case on their 300, 300A and 301 or equivalent forms. 

Are you an employer required to post and/or submit electronically work-related injuries or illnesses and have questions? Are you an employer unsure as to whether you are included in any of these requirements? Contact Rosasco Law Group and we can help ensure you are up-to-date with these and all other employment-related issues.

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